Academic Renewal Procedures

Academic renewal allows up to thirty (30) units of substandard coursework to be excluded from a student’s grade point average if it is no longer reflective of a student's demonstrated ability.

To be eligible for academic renewal, students must meet all of the following requirements:

• Completed a minimum of 6 units after the coursework they wish to exclude.
• Earned a minimum of a cumulative GPA of a 2.0 (on a 4.0 scale) in those 6 or more units completed after the coursework they wish to exclude. Coursework from a regionally accredited institution may be used to meet the 2.0 GPA requirement.
• At least one calendar year must have passed since completion of the coursework being petitioned for exclusion

A maximum of 30 units can be excluded through academic renewal. No units may be excluded for coursework that has previously been used to fulfill degree or certificate requirements.

Students must meet with a counselor and secure the counselor’s signature before submitting their academic renewal petition to an Academic Records Evaluator. Students should also consult with the Financial Aid Office or Veteran Services to understand the potential impact of academic renewal on aid eligibility.

Academic renewal is final and cannot be reversed. Excluded units remain on the academic record for a complete academic history and are annotated as academic renewal. These procedures shall not conflict with the district’s obligation to retain and destroy records or with the instructor’s ability to determine a student’s final grade.

(Source: MCCD Administrative Procedure 4240. All MiraCosta College board policies and administrative procedures are located on the Board of Trustees webpage.)